EXTRAORDINARY GENERAL MEETING JUNE 4, 2010
The Extraordinary General Meeting of Vaahto Group Plc Oyj was held on June 4, 2010. The Shareholders’ Meeting decided, that the number of members of the board of directors be confirmed at six instead of the previous five members. In addition to the present members of the Board, Rainer Häggblom and Reijo Järvinen were elected to the members of Board for the next mandate that ends in the end of the next Annual General Meeting.
The Board of Directors has June 4, 2010 elected Rainer Häggblom as the Vice Chairman of the Board. Seppo Jaatinen continues as Chairman of the Board.
To the Board of Directors belong:
Seppo Jaatinen, chairman
Rainer Häggblom, vice chairman
Reijo Järvinen
Martti Unkuri
Antti Vaahto
Mikko Vaahto
INVITATION TO THE EXTRAORDINARY GENERAL MEETING OF VAAHTO GROUP PLC OYJ 4.6.2010
Vaahto Group Plc Oyj shareholders are hereby notified that the Extraordinary General Meeting will be held on Friday, June 4, 2010, starting at 1pm at The Sibelius Hall, Ankkurikatu 7, City of Lahti.
A MATTERS ON THE AGENDA OF THE EXTRAORDINARY GENERAL MEETING
1. Opening of the meeting
2. Calling the meeting to order
3. Election of persons to scrutinize the minutes and to supervise the counting of votes
4. Recording the legality of the meeting
5. Recording the attendance at the meeting and adoption of the list of votes
6. Resolution on the number of members of the board of directors
Shareholders that hold at least 10% of the votes of the company have announced to the board that they will propose that the number of members of the board of directors be confirmed at six (6) instead of the previous five (5) members.
7. Election of the new members of the board
Shareholders that hold at least 10% of the votes of the company have announced to the board that they will propose that the Extraordinary General Meeting will elect two new members to the board of directors for the next mandate that ends in the end of the next Annual General Meeting. For the new members to the board of directors are proposed Rainer Häggblom and Reijo Järvinen. The information concerning the persons proposed to members of the board of directors is available on Vaahto Group Plc Oyj’s website at www.vaahtogroup.fi.
After the Annual General Meeting of Vaahto Group Plc Oyj held on December 16, 2009, one member has resigned from the board of directors, so there are four (4) members in the board of directors of the company at the moment.
8. Closing of the Meeting
B DOCUMENTS OF THE GENERAL MEETING
This invitation to the General Meeting is available on Vaahto Group Plc Oyj’s website at www.vaahtogroup.fi. Copy of this invitation will be sent to shareholders upon request. The minutes of the meeting will be available on the above-mentioned website as from June 18, 2010.
C INSTRUCTIONS FOR THE PARTICIPANTS IN THE GENERAL MEETING
1. The right to participate and registration
In order to attend the General Meeting, the shareholder must be registered as the company’s shareholders in company’s shareholder register maintained by Euroclear Finland Oy on May 25, 2010 at the latest. A shareholder, whose shares are registered on his/hers personal book-entry account, is registered in the shareholders’ register of the company.
A shareholder who wants to participate in the General Meeting shall register for the meeting no later than June 1, 2010 before 4pm, at the latest, by giving a prior notice of participation. Such notice can be given:
a) by telephone +358 20 1880 355; or
b) by regular mail to address Vaahto Group Plc Oyj, PL 5, 15141 LAHTI, Finland. The registration must arrive before the end of the registration period.
In connection with the registration, a shareholder shall notify his/her name, personal or business identification number, address, telephone number and the name of a possible assistant. The personal data given to Vaahto Group Plc Oyj is used only in connection with the General Meeting and with the processing of related registrations.
Pursuant to Chapter 5, section 25 of the Companies Act, a shareholder who is present at the General Meeting has the right to request information with respect to the matters to be considered at the meeting.
2. Proxy representative and powers of attorney
A shareholder may participate in the General Meeting and exercise his/her rights at the meeting by way of proxy representation. A proxy representative shall produce a dated proxy document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder at the General Meeting.
If the shareholder’s shares are recorded in more than one book-entry securities account, the shareholder has the right to use a different proxy representative for each book-entry securities account. In connection with the registration, the shareholder must state those shares which each different proxy representative represents.
Possible proxy documents should be delivered in originals to Vaahto Group Plc Oyj, PL 5, 15141 Lahti, Finland before the end of the registration period.
3. Holders of nominee registered shares
A shareholder holding nominee registered shares and wishing to attend the General Meeting, should be notified for temporary entry into the shareholders’ register in order to attend the General Meeting. A shareholder holding nominee registered shares has the right to participate in the General Meeting provided that the shareholder had the right, on the basis of the same shares, to be recorded in the shareholders’ register on the record date of the meeting, May 25, 2010. The notification regarding the temporary entry must be done on the registration date of the meeting June 1, 2010, at the latest. A notification regarding temporary entry of a holder of nominee registered shares into the shareholders’ register is regarded as a notice of participation in the General Meeting. A holder of nominee registered shares is advised to request necessary instructions regarding registration in the shareholders’ register of the company, the issuing of proxy documents and registration for the general meeting from his/her custodian bank.
4. Other information
On the date of this notice to the General Meeting May 10, 2010, the company has a total of 1,452,751 Series A shares, representing a total 1,452,751 votes and a total 1,419,551 Series K shares, representing a total 28,391,020 votes. On the date of the notice to the General Meeting the company has a total 2,872,302 shares representing a total 29,843,771 votes.
Lahti, May 10, 2010
VAAHTO GROUP PLC OYJ
The Board of Directors
Personal data of the proposed Board members
Rainer Häggblom, b. 1956, M.Sc.(For.), M.S´Sc.(Econ. and Business Adm.)
Vision Hunters Ltd. Oy, chairman and founder
Previous work experience:
Pöyry Forest Industry Consulting Oy, CEO and chairman of the board
Most significant positions of trust:
The Forest Company Ltd., UK, chairman of the board
Preseco Oy, Finland, member of the board
Reijo Järvinen, b. 1948, M.Sc.(Chem.)
Senior Advisor, Attorneys Krogerus Oy
Previous work experience:
Finnvera Oyj, regional director
Most significant positions of trust:
PHP Holding Oy, member of the board
PHP Liiketoiminta Oyj, member of the board
Lahden Autokori Oy, member of the board
Minutes of Extraordinary General Meeting of Vaahto Group Plc Oyj June 4, 2010
VAAHTO GROUP PLC OYJ
0520181-3
Minutes 1/2010
Time June 4, 2010 1:00pm
Place Sibelius Hall, Ankkurikatu 7, Lahti
Present Those present or represented at the meeting were the shareholders indicated in the list of votes approved during the meeting.
Also present were Johan Aalto, Chairman of the Board Seppo Jaatinen, CEO Anssi Klinga, auditor Panu Juonala, member of the Board Martti Unkuri, Rainer Häggblom and Reijo Järvinen (who ran for Board membership), and some technical personnel.
1. Opening of the meeting
The meeting was opened by Seppo Jaatinen, Chairman of the Board.
2. Calling of the meeting to order
Attorney Johan Aalto was elected chairman of the meeting. The chairman invited Anssi Klinga to keep the minutes.
The chairman explained the procedures for handling matters on the agenda of the meeting.
3. Election of the persons to confirm the minutes and to supervise the counting of votes
Ritva Koivisto and Heikki Vaahto were elected to confirm the minutes and to supervise the counting of votes.
4. Recording the legal convening of the meeting and establishment of a quorum
It was noted that the notice of the meeting had been published in Helsingin Sanomat on May 13, 2010. In addition, the notice had been published as a stock exchange release on May 11, 2010, and on the company’s Web site. The notice of the meeting was provided with the minutes as Appendix 1.
It was noted that the meeting had been convened as described in the Articles of Association and the companies Act, and that the convening was therefore valid and a quorum was established.
5. Recording of the attendance at the meeting and adoption of the list of votes
It was noted that, according to the list of votes, 8 shareholders were present at the beginning of the meeting, either in person or represented by a legal or authorized representative. According to the list of votes, 22,582,368 votes were represented at the meeting, constituting 75.7% of the company’s shares and votes.
The list of votes was approved (see Appendix 2).
6. Resolution on the number of Board members
In accordance with the proposal included in the notice of the meeting, the decision was made to confirm the number of Board members as six.
7. Election of Board members
In accordance with the proposal included in the notice of the meeting, the decision was made to elect the following persons as Board members, in addition the present Board members, for the term that ends at the end of the first full Annual General Meeting after the election: Rainer Häggblom and Reijo Järvinen.
8. Closing of the meeting
It was noted that all decisions had been made unanimously.
It was noted that, in keeping with the Companies Act, the minutes of the Annual General Meeting would be made available on the company’s Web site by June18, 2010, at the latest.
The chairman closed the meeting at 1:15pm.
Signed by
Anssi Klinga
secretary
Confirmed by
Johan Aalto
chairman
Ritva Koivisto
examiner of the minutes
Heikki Vaahto
examiner of the minutes
Appendices
1. Notice of the meeting
2. List of votes
INVITATION TO THE EXTRAORDINARY GENERAL MEETING OF VAAHTO GROUP PLC OYJ 4.6.2010
Vaahto Group Plc Oyj shareholders are hereby notified that the Extraordinary General Meeting will be held on Friday, June 4, 2010, starting at 1pm at The Sibelius Hall, Ankkurikatu 7, City of Lahti.
A MATTERS ON THE AGENDA OF THE EXTRAORDINARY GENERAL MEETING
1. Opening of the meeting
2. Calling the meeting to order
3. Election of persons to scrutinize the minutes and to supervise the counting of votes
4. Recording the legality of the meeting
5. Recording the attendance at the meeting and adoption of the list of votes
6. Resolution on the number of members of the board of directors
Shareholders that hold at least 10% of the votes of the company have announced to the board that they will propose that the number of members of the board of directors be confirmed at six (6) instead of the previous five (5) members.
7. Election of the new members of the board
Shareholders that hold at least 10% of the votes of the company have announced to the board that they will propose that the Extraordinary General Meeting will elect two new members to the board of directors for the next mandate that ends in the end of the next Annual General Meeting. For the new members to the board of directors are proposed Rainer Häggblom and Reijo Järvinen. The information concerning the persons proposed to members of the board of directors is available on Vaahto Group Plc Oyj’s website at www.vaahtogroup.fi.
After the Annual General Meeting of Vaahto Group Plc Oyj held on December 16, 2009, one member has resigned from the board of directors, so there are four (4) members in the board of directors of the company at the moment.
8. Closing of the Meeting
B DOCUMENTS OF THE GENERAL MEETING
This invitation to the General Meeting is available on Vaahto Group Plc Oyj’s website at www.vaahtogroup.fi. Copy of this invitation will be sent to shareholders upon request. The minutes of the meeting will be available on the above-mentioned website as from June 18, 2010.
C INSTRUCTIONS FOR THE PARTICIPANTS IN THE GENERAL MEETING
1. The right to participate and registration
In order to attend the General Meeting, the shareholder must be registered as the company’s shareholders in company’s shareholder register maintained by Euroclear Finland Oy on May 25, 2010 at the latest. A shareholder, whose shares are registered on his/hers personal book-entry account, is registered in the shareholders’ register of the company.
A shareholder who wants to participate in the General Meeting shall register for the meeting no later than June 1, 2010 before 4pm, at the latest, by giving a prior notice of participation. Such notice can be given:
a) by telephone +358 20 1880 355; or
b) by regular mail to address Vaahto Group Plc Oyj, PL 5, 15141 LAHTI, Finland. The registration must arrive before the end of the registration period.
In connection with the registration, a shareholder shall notify his/her name, personal or business identification number, address, telephone number and the name of a possible assistant. The personal data given to Vaahto Group Plc Oyj is used only in connection with the General Meeting and with the processing of related registrations.
Pursuant to Chapter 5, section 25 of the Companies Act, a shareholder who is present at the General Meeting has the right to request information with respect to the matters to be considered at the meeting.
2. Proxy representative and powers of attorney
A shareholder may participate in the General Meeting and exercise his/her rights at the meeting by way of proxy representation. A proxy representative shall produce a dated proxy document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder at the General Meeting.
If the shareholder’s shares are recorded in more than one book-entry securities account, the shareholder has the right to use a different proxy representative for each book-entry securities account. In connection with the registration, the shareholder must state those shares which each different proxy representative represents.
Possible proxy documents should be delivered in originals to Vaahto Group Plc Oyj, PL 5, 15141 Lahti, Finland before the end of the registration period.
3. Holders of nominee registered shares
A shareholder holding nominee registered shares and wishing to attend the General Meeting, should be notified for temporary entry into the shareholders’ register in order to attend the General Meeting. A shareholder holding nominee registered shares has the right to participate in the General Meeting provided that the shareholder had the right, on the basis of the same shares, to be recorded in the shareholders’ register on the record date of the meeting, May 25, 2010. The notification regarding the temporary entry must be done on the registration date of the meeting June 1, 2010, at the latest. A notification regarding temporary entry of a holder of nominee registered shares into the shareholders’ register is regarded as a notice of participation in the General Meeting. A holder of nominee registered shares is advised to request necessary instructions regarding registration in the shareholders’ register of the company, the issuing of proxy documents and registration for the general meeting from his/her custodian bank.
4. Other information
On the date of this notice to the General Meeting May 10, 2010, the company has a total of 1,452,751 Series A shares, representing a total 1,452,751 votes and a total 1,419,551 Series K shares, representing a total 28,391,020 votes. On the date of the notice to the General Meeting the company has a total 2,872,302 shares representing a total 29,843,771 votes.
Lahti, May 10, 2010
VAAHTO GROUP PLC OYJ
The Board of Directors
Appendix to Minutes of Meeting: List of Votes
Download the list of votes here